Last update
April 20, 2026
FolderV12 respects your privacy and is committed to protecting your personal data.
[1] - Who we are
FolderV12 is the data controller responsible for the personal data you provide when completing our form or purchasing our products. We sell two categories of products across Europe: 1. Physical organisation products 2. Digital Notion templates If you have any questions about how we handle your data, please refer to Section 9 (Contact Us).
[2] - Data we collect
When you fill in our form or place an order, we may collect the following personal data: 1. First name (provided by you) 2. Email address(provided by you) We do not knowingly collect personal data from children under 16. If you believe a child has provided us with their data, please contact us immediately.
[3] - Why We Use Your Data
Marketing communications With your explicit consent, we may send you information about new products, offers, and updates. You can withdraw consent at any time by clicking "unsubscribe" in any email or by contacting us directly. Customer service We use your contact data to respond to queries, handle returns, and provide post-purchase support. Improving our services We use anonymised technical and usage data to understand how visitors use our site and to improve the experience. Legal compliance We may process your data where necessary to comply with a legal obligation (e.g. tax and accounting requirements under EU and applicable national law).
[4] - Who We Share Your Data With
We do not sell your personal data. We may share it only with trusted third parties who act as processors on our behalf, under binding data processing agreements: Email service providers - To send order confirmations and, where you have opted in, marketing emails. Analytics providers - To analyse anonymised website traffic (Google Analytics). All processors are required to respect the security of your data and to treat it in accordance with the law. We do not permit them to use your data for their own purposes.
[5] - How Long We Keep Your Data
We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, including for the purposes of satisfying any legal, accounting, or reporting requirements. Order data: retained for a minimum of 5 years to comply with EU tax regulations. Marketing consent records: retained for as long as you remain on our mailing list, plus 3 years for record-keeping purposes. Technical/log data: typically retained for up to 12 months. After the applicable retention period, your data is securely deleted or anonymised.
[6] - Your Rights Under the GDPR
As a data subject in the European Economic Area, you have the following rights: Right of access — to obtain a copy of your personal data and information about how we process it. Right to rectification — to correct inaccurate or incomplete data. Right to erasure ("right to be forgotten") — to request deletion of your data under certain circumstances. Right to restriction of processing — to ask us to pause processing your data in certain situations. Right to data portability — to receive your data in a structured, machine-readable format. Right to object — to object to processing based on legitimate interests or for direct marketing purposes. Rights related to automated decision-making — we do not currently make decisions about you based solely on automated processing. Right to withdraw consent — at any time where processing is based on your consent. To exercise any of these rights, please contact us as detailed in Section 9. We will respond within 30 days.
[7] - Cookies & Tracking
Our website uses cookies and similar tracking technologies. Cookies are small text files placed on your device that help us provide and improve our service. Types of cookies we use Strictly necessary cookies — essential for the website to function (e.g. shopping cart). No consent required. Analytical/performance cookies — help us understand how visitors use our site. We request your consent before setting these. Marketing cookies — used to deliver relevant advertisements. We request your consent before setting these. When you first visit our site, you will be presented with a cookie banner where you can accept or decline non-essential cookies. You can change your preferences at any time via our Cookie Settings link in the footer. Most browsers also allow you to control cookies through their settings. Note that disabling certain cookies may affect site functionality.
[8] - Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or in applicable law. When we make significant changes, we will notify you by email (if we hold your address) and/or by displaying a prominent notice on our website before the changes take effect. The date at the top of this page reflects when the policy was last updated. We encourage you to review this page periodically.
[9] - Contact Us
If you have questions, concerns, or wish to exercise your data protection rights, please reach out to us: support@folderv12.com
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